01
Is the result a quote or guaranteed saving?
No. It is an indicative planning model. Actual scope, cost and benefit need to be validated against the specific process.
ROI calculator
What manual work costs
Change the numbers. The result updates instantly.
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Calculate cost, TCO and ROI
What does your process cost today?
A whole number from 1 to 500.
From 0.5 to 40 hours.
Salary, employment costs and overhead, from €10 to €250.
From 40 to 52 weeks.
Annual status-quo cost
per yearAdd errors and rework
Optional, from €0 to €100,000.
What can the solution change?
Analysis, design, implementation, migration and launch. From €0 to €10,000,000.
Hosting, licences, support, monitoring and maintenance. From €0 to €1,000,000.
Substituted formulas
Annual realized benefit = annual status-quo cost × addressable share × expected adoption. TCO = one-time investment + monthly operating cost × horizon.
- Annual status-quo cost: 5 × 5 × €35.00 × 46 + €0.00 × 12 = €40,250.00
- Annual realized benefit: €40,250.00 × 50 % × 50 % = €10,062.50
- Gross benefit over horizon: €10,062.50 × 24 ÷ 12 = €20,125.00
- Total cost of ownership: €12,000.00 + €100.00 × 24 = €14,400.00
- Net benefit over horizon: €20,125.00 − €14,400.00 = €5,725.00
- ROI: €5,725.00 ÷ €14,400.00 × 100 = 39.76 %
- Payback: €12,000.00 ÷ €738.54 = 16.25 months
What TCO includes
The one-time part covers analysis, design, implementation, migration and launch. The monthly part covers hosting, licences, support, monitoring and maintenance.
Result for your scenario
Over 24 months, the model can deliver €5,725.00 after costs.
ROI · 24 months
39.76 %
- Annual status-quo cost
- €40,250.00
- Net benefit over horizon
- €5,725.00
- Total cost of ownership
- €14,400.00
- Payback
- 16.25 months
This is a planning model. It is neither an offer nor guaranteed savings.
What the result means
One model for cost, TCO and payback
- Annual process cost
- People’s time, total hourly cost, and annual errors or rework.
- TCO
- The one-time investment plus operating costs over the selected horizon.
- ROI and payback
- Net benefit relative to TCO and the months needed to recover the investment.
Frequently asked questions
02
Which data should I use?
Use the average number of people, real manual hours, total hourly cost including overhead, and verifiable rework costs.
03
What belongs in TCO?
Analysis, design, implementation, migration and launch, plus hosting, licences, support, monitoring and maintenance.
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